Can I configure the notifications per On the Job Training?

Of course! Except for the option to set up an academy notification for all of the OJTs in your Academy, as an Admin, you also have the option to set up notifications only for specific OJTs.

If you want to set up a notification for all the OJTs in your Academy, you may read the following article for more information: On the Job Training Notifications

Now let's check how to set up a notification for a specific OJT! 

To find the OJT Notifications as a first step, find the desired course and hit on the Manage Course option.

Select Edit On the Job Trainings from the Course Panel and click on the Manage On the Job Training option of the desired OJT.

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The last step is to click on the Notifications option from your On the Job Training Panel and check your notifications:

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The notifications that are available at the OJT-level are the following:

 

Notification

Default Recipient

Purpose

Editable / In-app

Trainee gets email notification when he/she is ready for On the Job Training

Trainee

To inform the Trainee that he is ready to proceed with his required On the Job Training.

Yes / No

Manager gets email notification when trainee is ready for On the Job Training

Unit Manager/ Assistant Unit Manager/ Training Manager/ Admin*

[Required Job Permission: Assess OJT Performance]

To inform the Unit Manager that a Trainee is ready to proceed with the required On the Job Training.

*This notification will be sent to admins only in cases where tasks are signable only by admins.

Yes / No

Manager gets email notification when trainee has completed the required On the Job Training

Unit Manager/ Assistant Unit Manager/ Head of Above Unit/ Assistant Head of Above Unit/ Training Manager/ Admin*

[Required Job Permission: Assess OJT Performance]

To inform the Manager that a specific Trainee has completed the required On the Job Training.

*This notification will be sent to admins only in cases where tasks are signable only by admins.

Yes / Yes

On the Job Training: Home Assignment

OJT Creator/ Unit Manager/ Assistant Unit Manager/ Head of Above Unit/ Assistant Head of Above Unit/ Training Manager/ Admin*

[Required Job Permission: Assess OJT Performance]

To inform the Manager that someone has uploaded a file for the required Home Assignment task.

*This notification will be sent to admins only in cases where tasks are signable only by admins.

Yes / Yes

Trainee gets email notification when manager comments on their On the Job Training

Trainee

To inform the Trainee that the Trainer commented on his/her On the Job Training Task

Yes / No

Trainee gets email notification when trainer has completed their On the Job Training

Trainee

To inform the Trainee that their Manager has completed their On the Job Training.

Yes / No

 

When you first access this page on an OJT level, the default options for all notifications will be exactly the ones that you have configured on an academy level. That means, that the notifications will continue to be sent per the Academy settings, for the OJT in question.

If nothing is configured for a specific email notification on the OJT page, you will see the following message “Currently, this email notification is being sent out based on your academy’s general notification settings. Any change in the following settings will only be applied for this specific on the job training.”. This way you can distinguish which notifications are configured on an OJT level for this OJT and which are not.

Once a change is made on a notification on the OJT level, then any change made on the academy level for this notification will not be applied to the specific OJT. From that point, only the configuration options made on this notification on the OJT level will define how and if this notification will be sent for this OJT. In this case, you will see the following message "Currently, this email notification is being sent out based on the following settings, which are specific to this on the job training.” which means that any changes made at the Academy level will not be applied for this notification on the OJT level. 

Last but not least, at the bottom of each notification, there is a button available, the “Restore to Academy Settings” button. By clicking this button the email notification will be restored to the settings configured on the academy level. This way you can restore the notification back to the academy level. Once you do this, any changes made on the Academy level will also be applied to this notification on the OJT level. 

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