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What settings of my Academy can I control?

You have access to your Academy Settings through the Admin panel of your Academy. Simply select Admin from the upper navigation bar and then Academy Settings. Your Academy has two different types of settings: Basic Settings and Advanced Settings.

A. Basic Settings

    1. Wall

The Academy wall is a place where users can post status updates and see news of their peers' activities. You can choose which members can see and post updates.

    2. Courses

Here you can choose which users can create, edit and assign courses. These three rights can be set separately.

    3. Groups

Groups are smaller communities within your Academy for collaboration, knowledge and content sharing around specific topics. Each group has its own visibility and access rules. From this tab, users with admin rights have the option to define who can create groups and what kind of groups can be created.

    4. Library

Use your Content Library to store and share files and web resources across your organization. Create folders and set separately read and write permissions based on jobs and roles.

    5. Leaderboard

You can give your members the chance to be featured on their corporate leaderboard and earn rewards. This stimulates continued interest in learning.


B. Advanced Settings

    1. Academy Wall/News Feeds

You can have a Wall on SchooX that can be used in different ways. You can use for example the wall as a communication means for employees only. In this case, the wall will be visible only to employees. Or you can open up your wall to external members or members of SchooX community that follow your organization. You can further have control over who can view and who can post to your corporate wall. You may want for example to allow employees to view posts (by Admins) but not be able to post or comment. Or you can deactivate completely the wall. It's up to you.


Apart from the posts that the members of an academy want to share, Schoox also generates some automated wall posts, when one of the following actions takes place:

Action Posted by
a course is published course creator
an event is published event creator
a group is published group creator
a poll is published poll creator
an academy member enrolls in a course academy member
an academy member completes a course academy member
a badge is awarded to a member

academy member (that awarded the badge)

a new friendship between members was created academy member
a bookmark is saved in the academy library bookmark creator


If you do not want these auto-generated posts to be visible, just click on the relevant "Hide auto-generated posts" box.

    2. Academy Courses

You can create courses to train your employees and/ or your external members. Those courses can be free or paid and the course creator can decide each course's visibility from the Course Administration Panel. Any member on SchooX, employees of your company included, can create a group. But you can decide which group of your members can create courses for your Online Academy. Those groups can be either for corporate training and visible only to your employees or public courses and visible to everybody. The course creator decides who can see the course (e.g. employees, external members, followers, everybody). Courses visible to everybody appear also on the list of public course on SchooX.


    3. Academy Curricula

You can create Curricula for your employees by combining corporate courses created by members of your Academy or courses available on SchooX. Curricula appear on your Academy's tab Curricula, under Training, and are visible only to employees of your company.   

    4. On The Job Training

Here you can select the type of assessment you'd like to have for your Academy's On The Job Training. You can select between Performance levels, where the users can be assessed by levels such as good, excellent etc. and Score where the users can be assessed by score 0-100%. You have always the option of No assessment. It's up to you.

    5. Academy Events

Here you can modify the settings of your Events, such as set who can create and edit Events and who can invite/register and manage the members of the Events. 

6. Academy Groups

Groups are a very powerful feature for content and knowledge sharing and collaboration. Each group has its own visibility and access rules. Any member on SchooX, employees of your company included, can create a group. But you can decide who can associate a group with your Academy. Those groups can be either for corporate knowledge sharing and collaboration and visible only to your employees or public groups and visible to everybody. The group creator decides who can see and join the group (e.g. employees, external members, everybody). Groups visible to everybody appear also on the list of public groups on Schoox.

     7. Performance Management

You have the option to select if the employees of your academy will be able to conduct self assessments or not. You can also define the rating scale that will be used in their assessments:

    8. Academy Badges

You can create badges that users can award to other employees and decide who can create and award corporate badges. 

    9. Academy Library

You can create categories and subcategories of content and set different access (read / write) rules for them based on roles and jobs. Imagine them like folders and subfolders. When users enter the library they will be able to see and store content based on their access rules. Your library has also a non editable category called Shared Content. This is the category where users can send content if they want to share it with other users of the Academy. You can set separately the rules about who will have read and write access for this category. 

    10. Who can invite members

You can give your customers access to your Academy. However, they will only have access to certain courses and content based on your privacy rules.

     11. Integration with 3rd party networks

If an Academy administrator has completed the Yammer integration, users in the Academy will have the ability to enable automatic sharing of their activities on Yammer, and also control which specific ones will be posted.

The first step is to connect* your Schoox account with your Yammer account by clicking on the corresponding button which will temporarily redirect you to Yammer. After successfully completing this step you will be returned to the same settings page and your Yammer network will be available in the second step for linking it with your Academy. The end result will look like this:

 Take special notice of the last option (enabled by default) which essentially controls whether or not user activities will automatically be posted on the Yammer network's “All Company” group (which essentially serves as a public wall). Each Academy user will have the option to enable the automatic sharing of his/her activities and control which of the available ones will be posted on Yammer.

 *Note: this does not mean that the two accounts will be merged (e.g. you won't be able to login to Schoox using Yammer – there is a separate procedure for that)

    12. Integration with Google Analytics

Connect your Academy with your Google Analytics account.

    13. Integration with LogMeIn- GoToTraining

Connect your Academy with your GoToTraining account and create live sessions.

    14. Integration with Cisco - Webex

Connect your Academy with your Webex account and create live sessions.

    15. Leaderboard

You can edit the credits a user gains as a learner for several activities or achievements. Please note that changes won't affect past activities. We also suggest making changes only when really necessary. The activities that can be edited are the following: Enrolling in a course, Completing a video lecture, Completing a document lecture, Completing a SCORM lecture, Completing a web embedded lecture, Completing a course, Answering correctly a question, Passing successfully an exam.

      16. Member Settings

You can edit the settings related to your Academy's members, such as About info, Knowledge profile, Certificates and other. 

     17. Mobile Access 

You can choose here if your employees will be able to access their training via a mobile device, only if they are connected to a wi-fi connection.

     18. Reporting

You can control here if the additional time that the users spent on courses after their first completion will count anyway or just if the users are obliged to retake the course.

Related articles : How To Count Additional Time Spent On A Course After First Completion

     19. Adaptive Learning - Suggested Courses

You can control what should be taken into account for the course suggestions that appear on your members' Home Page and if the suggestion algorithm will weigh higher the courses that are relevant to an employee's job or the courses that can improve the required skill-set that is needed for an employee's job.

    20. Adaptive Learning - Career Paths

You are able to control if you want to activate the career paths for your online Academy.

Read more: How Can I Control The Career Paths Settings Of My Academy?

   21. Home Page configuration

You are able to customize your home page, and select the blocks that will be visible for your Academy’s members.

    22. Toolbar Configuration

You can control which tools will appear at your Academy's Toolbar when you hover over "Tools". These tools will be visible to all the members of your Academy that have the relevant permissions. Please notice that you can select up to six tools. 

    23. Add Custom Attributes

You can add up to 10 fields of your preference as attributes for your employees, events, courses, curricula and units.

    24. Members Intro Video

 You have the option to show an Introduction video to your academy admins and/ or members.

    25. Academy Login Page

You can add a custom link on the login page for your Academy. You have also the option to add a link for your Android/ iOS mobile app, if any.

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