How can I assign jobs, roles, and locations to members of my Academy?

In your corporate Academy in Schoox you can assign the following:

  • Roles: Corporate Academies in Schoox have four predefined roles. Admins, Training Managers, Content Managers, and Professional Instructors. Roles are connected with certain privileges and permissions, determining what they can do in Schoox. Admins have full power over the Academy. They can do everything - Inviting new members, deleting existing members, adding jobs, creating courses and much more. Training Managers can create by default corporate courses and curriculums and assign them to employees. But the Admin can further customize those permissions. Content Managers have the ability to create and upload content within the learning structure determined by the Training Manager and Admin.  Professional Instructors can not only create corporate courses but also set a price. Please see the relevant topics for those roles (What is corporate Training Manager, What is a corporate Professional Instructor)
  • Jobs: On Schoox you are free to add as many jobs as you want. You can add jobs (e.g. Dishwasher, Server, Host, Line Cook, Bartender, etc) and then assign jobs to employees. You can assign more than one job to an employee. There are four jobs (Unit Manager, Assistant Unit Manager, Head of Above Unit and Assistant Head of Above Unit) that are fixed and cannot be deleted or edited. If you give a member the job of Head of Above Unit he will become the Head of Above Unit of the Above Unit he is assigned to. For example, if you add the role of Head of Above Unit to a member that is assigned to Above Unit "Austin, TX" then he or she will be the Head of Austin, TX and can see reports for all locations that belong to this Above Unit. Please note that you have the option to modify the permissions per Job and give them specific managerial and/or reporting capabilities. (Read also: How can I set up my Organizational Structure?)
  • Units and Above Units: When your academy's organizational structure is set up, both units and above units are defined.  Above units may be regions or states, franchizes or even specific people.  Units usually relate to locations or stores that are usually associated in some way to one or more Above Unit.  You can then arrange your organization in any way you need.  This will also help you filter reports and send out announcements more easily.  

1. Assigning Jobs

To add a job navigate to the Admin tab, select Members and click on Manage Members tab. Click Edit Job next to the desired name. Click the desired unit or above unit in the left column.  This will display the jobs associated with it.  Check any and all jobs that apply for this individual. Each adjustment is automatically saved. To remove jobs, just uncheck them.


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