How can I track the overall progress and stats using the Employees Dashboard?

The Employees Dashboard of your Academy can provide you with very detailed data about your members' training performance. To find your Employees Dashboard, hover over Admin and then click Reporting

Your dashboard has eight different tabs where you can view different types of reports: Employees, Courses, On Job Training, Curricula, Exams, Compare, Events, and Careers. Let's check each tab in more detail!

Screenshot_45.png

The Employees Tab

Under the Employees tab, you can search and view how individual employees are doing.

On the overview page, you can see the following stats:

1) The number of employees you can report on
2) The total time they have spent on their training 
3) The average number of Courses each user is enrolled in
4) The average Completion Rate of these users combined

Here you can also filter by organizational structure or by specific dates, to see the stats that correspond to your filtering. If you select a specific organizational structure, you will also be able to download a report with the stats of all the employees that are under the selected structure, just by clicking the Excel icon

Then for each employee, you can see:
1) The total time they have spent on their training. Please note that this is taking into account each training only one time. So in case, an event is under multiple courses, its time will only be taken into account once. 
2) The total number of Courses they are enrolled in 
3) The number of Completions they have. Please note that this number takes into account all of the course completions, including the past ones.
4) The Course Completion Rate of this user. Please note that this number is calculated based on the current course completions the user has compared to the courses the user is currently enrolled in. 

Screenshot_46.png

Clicking an individual's name will bring up a dashboard for the specific user where you can report on their courses, curricula, exams, and on-the-job trainings, events, and career paths. You are then able to dive deeper into each of the topics by clicking the topic's name on the top tab. You also have the option to download a report with all of this user's training just by clicking the Excel icon

Under each tab, you will see the completion rate and stats of the relevant training (courses, curricula, events, etc) for the specific user. 

Screenshot_55.png

The Courses Tab

Under the Courses tab, you are able to track your employees' progress by course. 

On the overview page, you can see the following stats: 
1) the Total number of Courses you have in your Academy
2) the number of courses you have Purchased for your Academy
3) the number of Private courses in your Academy 

Here you can also filter by category, and course type (Active, Archived, etc) to see the stats that correspond to your filtering. Moreover, you can reorder the course list alphabetically or by the publishing date. On this page, you can also download a report with the stats of all the courses, just by clicking the Excel icon

Then for each course, you can see:
1) The number of enrolled users
2) The completion rate for this course
3) The publishing date (for public courses only)

Screenshot_56.png

Clicking on a course's name will bring up a dashboard for the specific course where you can report on all the users currently enrolled in it. On this page, you can see stats for this specific course including:

1) The number of Employees Overdue
2) The number of Enrolled Users
3) The Completion Rate for all enrolled users
4) The average Progress for all enrolled users

Here you can also filter by organizational structure or by employee due date status, to see the stats that correspond to your filtering. You can also filter to see only the events that the users are registered in or all the events under this course.

Please note that the default filter selected for events is the "Events that users are registered in". So in case, you notice that a user has less progress than you expected or that you are missing an event, make sure to change this filter to "All Events".

On this page, you also have the option to download a report with all of the enrolled users' progress for this course just by clicking the Excel icon

Screenshot_57.png

The On the Job Trainings Tab

Under the On the Job Trainings tab, you are able to track your employees' progress by On the Job Training. 

On the overview page, you can see the following stats: 
1) the Total number of On the Job Trainings you have in your Academy
2) the Total number of Tasks these OJTs have

Here you can also filter by category, and OJT type to see the stats that correspond to your filtering. Moreover, you can reorder the OJT list alphabetically.

Please note that the default filter selected is "All Courses" which means that only the course-connected On the Job Trainings will be presented. To see your Academy's Standalone On The Job Trainings, you will have to select either the "All the On the Job Trainings" filter or the "Standalone On the Job Trainings" one. 

On this page, you can also download a report with the stats of all the On the Job Trainings, just by clicking the Excel icon

Then for each On the Job Training, you can see:
1) The number of enrolled users
2) The completion rate for this on the job training

Screenshot_4.png

Clicking on an On the job Training's name will bring up a dashboard for the specific OJT where you can report on all the users currently enrolled in it. On this page, you can see stats for this specific OJT including:

1) The number of enrolled users
2) The Trainees' Completion Rate
3) The Trainers' Completion Rate
4) The Average Score

Here you can also filter by organizational structure or by task status (which user has signed off/pending tasks) to see the stats that correspond to your filtering. 

On this page, you also have the option to download a report with all of the enrolled users' progress for this course just by clicking the Excel icon

Screenshot_5.png

Another option you have is the option to have an overview of the current performance of the employees on the selected OJT. To see the overview just click on the Assessments Matrix View button. The OJT Matrix view gives managers or supervisors a quick, “at-a-glance” look at how their employees are performing and compare to one another against specific OJT training criteria.

Screenshot_6.png

Tips! 

  •  The Assessment Matrix will only display data if a Performance Level/Score has been selected for the OJT Tasks. 
  • If you have set up the type of Assessment to be Performance levels, you are also able to select colors corresponding to each level, to help you identify the previous performance of your employees, quickly. You can set up the different colors on the Advanced Settings page. 

Screenshot_8.png

The Curricula Tab

Under the Curricula tab, you are able to track your employees' progress by curriculum. 

On the overview page, you can see the following stats: 
1) the Total number of Curricula you have in your Academy
2) the number of Private curricula in your Academy 
3) the number of courses under these curricula

Here you can also filter by category, and curriculum type (Active, Archived, etc) to see the stats that correspond to your filtering. Moreover, you can reorder the curriculum list alphabetically or by the creation date. On this page, you can also download a report with the stats of all the curricula, just by clicking the Excel icon

Then for each curriculum, you can see:
1) The number of enrolled users
2) The completion rate for this curriculum
3) The creation date 

Screenshot_10.png

Clicking on a curriculum's name will bring up a dashboard for the specific curriculum where you can report on all the users currently enrolled in it. On this page, you can see stats for this specific curriculum including:

1) The number of Employees Overdue
2) The number of Enrolled Users
3) The Completion Rate for all enrolled users
4) The average Progress for all enrolled users

Here you can also filter by organizational structure or by employee due date status, to see the stats that correspond to your filtering. Moreover, you can filter by language to only see the users that are taking this curriculum in a specific language. 

Last but not least, you can also filter to see only the events that the users are registered in or all the events under this curriculum.

Please note that the default filter selected for events is the "Events that users are registered in". So in case, you notice that a user has less progress than you expected or that you are missing an event, make sure to change this filter to "All Events".

On this page, you also have the option to download a report with all of the enrolled users' progress for this curriculum just by clicking the Excel icon

Screenshot_12.png

The Exams Tab

Under the Exams tab, you are able to track how your employees are doing in your Academy's Exams. 

On the overview page, you can see the Total number of Curricula you have in your Academy.

Here you can also filter by category, and course type (Active, Compliance, Archived) to see the stats that correspond to your filtering. Moreover, you can reorder the exam list alphabetically. On this page, you can also download a report with the stats of all the exams, just by clicking the Excel icon

Then for each exam, you can see:
1) The number of enrolled users
2) The number of users that have taken the exam

Screenshot_6.png

Clicking on an exam's name will bring up a dashboard for the specific exam where you can report on all the users currently enrolled in it. On this page, you can see stats for this specific exam including:

1) The number of Enrolled Users
2) The number of Users that have Taken Exam
3) The Success Rate for all enrolled users
4) The total Number of Attempts

Here you can also filter by organizational structure to see the stats that correspond to your filtering. After you select the organizational structure, you will also have the option to download a report with all of the enrolled users' progress for this curriculum just by clicking the Excel icon

Screenshot_1.png

The Compare Tab

Under the Compare tab, you can track how each Above Unit or Unit is doing compared to each other. First, you will need to select the type of training based on which you want to compare your organizational nodes. Just select the Courses, Curricula, or Exam tab.

After you select the type of training, use the search and the sorting to find a specific course/curriculum /exam and then click on its name to select it.   Screenshot_3.png

Once you select a specific training, you will be redirected to the compare dashboard for this training. On this page, you have two options: to compare your Units in a List View or in a Tree View.

In either view, if you also filter by organizational structure, you will have the option to download a report with the relevant data just by clicking the Excel icon. 

Moreover, on the overview page, for both views, you can see the following stats: 

1) The number of Employees Overdue
2) The number of Enrolled Users
3) The Completion Rate for all enrolled users
4) The average Progress for all enrolled users

Please note that the number of Enrolled Users includes all users that are enrolled in this course. As under this tab you are only able to see the users who are directly associated with a Unit, you may see a difference between the number of Enrolled Users and the users you see below. This is because some of the enrolled users may only be associated with an Above Unit.

Screenshot_13.png

Now let's check the differences between the two views!

List View

On the List View, you will be able to see all Units that have at least one of their users enrolled in this training, in a list where you are able to compare them.

For each Unit, you will be able to review:

1) the overall Completion Rate
2) the Average Time the users under this Unit have spent

Moreover, by clicking on Details, you will be able to review all users under the specific unit, their progress, and Time Spent. 

Screenshot_14.png

Tree View

On the Tree View, you will be able to see a tree view of the part of your organization that is connected to Above Units or Units that have at least one of their users enrolled in this training.

Let's see an example, where we have the following organizational nodes that are connected:

Above Unit: Europe (parent of the Greece Above Unit)
Above Unit: Greece
Unit: Thessaloniki (associated with the Greece Above Unit)

If you have at least one user from the Thessaloniki Unit enrolled in this training then you will be able to see the whole organizational tree on this view:

Screenshot_18.png

If however, you do not have any users from the Thessaloniki Unit enrolled in this training, but you have at least one user from the Greece Above Unit, enrolled then you will be able to see the organizational tree from this Above Unit and up:

Screenshot_17.png

For each Above Unit and Unit, you will be able to review:

1) the overall Completion Rate
2) the Average Time the users have spent

Clicking on Details next to an Above Unit will redirect you to this training's Dashboard, while clicking on Details next to a Unit will allow you to review all users under the specific unit, their progress, and Time Spent. 

Please note that the stats of an Above Unit include both the users directly under this Above Unit and the ones under the organizational nodes below this Above Unit. 

The Events tab

Under the Events tab, you are able to track your employees' attendance in your Academy's events. 

On the overview page, you can see the following stats: 

1) the total number of Events in your Academy
2) the total number of users that have participated in these Events
3) the percentage of Attendance for In-Class Training Events
4) the percentage of Attendance for Live Session Events

Here you can filter by category, and Event Status (Active, Upcoming, Completed, etc), while you can also select to only see Multiple Offers events using the Group By filter. After you select the filters, the stats will correspond to your filtering. Moreover, you can reorder the Events list alphabetically or by Event Date.

On this page, you can also download a report with the stats of all the events, just by clicking the Excel icon

Then for each event, you can see:
1) The number of attendees
2) The attendance rate
3) The Event Date or Bundle Duration (if its a multiple offers event)
4) The number of multiple offers the event has (if its a multiple offers event)
5) The course the event is connected to (if it's a course-connected event)

Please note that for multiple offer events, the number of attendees and attendance rate correspond to all of the event offers. 

Screenshot_27.png

Clicking on an event's name will bring up a dashboard for the specific event where you can report on all the users currently registered in it. For multiple offer events, this dashboard will include all users registered in the master event. 

On this page, you can see stats for this specific event including:

1) The date of the event 
2) The number of participants
3) The attendance rate
4) The Duration (in Minutes for Live Sessions and Hours for In-Class Trainings)
5) The passing Score (for In-Class Trainings) 

Here you can also filter by organizational structure to see the stats that correspond to your filtering. After you select the organizational structure, you will also have the option to download a report with all of the registered users' progress for this event just by clicking the Excel icon

Screenshot_29.png

Multiple Offers Event

In the case of multiple offers events, you also have the option to click on View Summary Report in order to see a short summary of your event's offers.

Screenshot_32.png

On this page, you will be presented with all event offers that have at least one registrant. For the event bundle in general you can see the following stats:
1) Start Date
2) End Date
3) Total number of offers
4) Total number of participants across all offers
5) The overall attendance rate 

Screenshot_33.png

Here you can also filter by organizational structure to see the stats that correspond to your filtering. After you select the organizational structure, you will also have the option to download a report with all of the registered users' progress for this event just by clicking the Excel icon

The Careers Tab

Under the Careers tab, you can track the skill strength per individual and job. This tab will only be available if your Admin has enabled Career Paths for your Academy. 

Under this tab, you will see all jobs of your Academy. Your employees may have followed a career path to any of these jobs (based on how your Admin has set them up), so by selecting a job you will be able to review all users following the career path for this job.

Screenshot_34.png

For each user that follows the career path for the job you selected, you will be able to review the following:

1) the date they followed the path
2) their overall Metric Strength for the specific job
3) the courses of the path they have enrolled in / completed

Screenshot_36.png

Was this article helpful?
0 out of 0 found this helpful