We see solutions where others see problems

Help articles, set up guides, tips and resources to help you make the most of schoox
Follow

What settings of my Academy can I control?

1. Introduction

You have access to your Academy Settings through the Admin panel of your Academy. Simply select Admin from the upper navigation bar and then Academy Settings. Your online Academy has two different levels of settings: Basic Settings and Advanced Settings.

A. Basic Settings

1. Wall

The Academy wall is a place where users can post status updates and see news of their peers' activities. You can choose which members can see and post updates.

2. Courses

Here you can choose which users can create, edit and assign courses. These three rights can be set separately.

3. Groups

Groups are smaller communities within your Academy for collaboration, knowledge and content sharing around specific topics. Each group has its own visibility and access rules. 

Groups_1.jpg

4. Library

Use your Content Library to store and share files and web resources across your organization. Create folders and set separately read and write permissions based on jobs and roles.

5. Leaderboard: You can give your members the chance to be featured on their corporate leaderboard and earn rewards. This stimulates continued interest in learning.

B. Advanced Settings

1. Academy Wall/News Feeds

You can have a Wall on schooX that can be used in different ways. You can use for example the wall as a communication means between employees only. In this case the wall will be visible only to employees. Or you can open up your wall to customers or member of schooX that follow your organization. You can further have control over who can view and who can post to your corporate wall. You may want for example to allow employees to view posts (by Admins) but not be able to post or comment. Or you can deactivate completely the wall. It's up to you.

academy_members.jpg

2. Academy Courses

You can create courses to train your employees and or your customers. Those courses can be free or paid and the course creator can decide each course's visibility from the Course Administration Panel. Any member on schooX, employees of your company included, can create a group. But you can decide which group of your members can create courses for your Online Academy. Those groups can be either for corporate training and visible only to your employees or public courses and visible to everybody. The course creator decides who can see the course (e.g. employees, customers, followers, everybody). Courses visible to everybody appear also on the list of public course on schooX.

Ac_c.jpg

3. Academy Events

Here you can modify the settings of your Events, such as set who can create and edit Events and who can invite/register and manage the members of the Events. 

 

Academy_events.jpg

 

4. Standalone Exams

You can decide which group of users can create a stabdalone exam for your Academy.  

Standalone_Exams.jpg

5. Academy Groups

Groups are a very powerful feature for content and knowledge sharing and collaboration. Each group has its own visibility and access rules. Any member on Schoox, employees of your company included, can create a group. But you can decide who can associate a group with your Academy. Any member on SchooX, employees of your company included, can create a group. But you can decide which members can create groups for your Academy. Those groups can be either for corporate knowledge sharing and collaboration and visible only to your employees or public groups and visible to everybody. The group creator decides who can see and join the group (e.g. employees, customers, everybody). Groups visible to everybody appear also on the list of public groups on Schoox.

Academy_groups.jpg

 

6. Academy Badges

You can create badges that users can award to other employees and decide who can create and award corporate badges.

Academy_Badges.jpg

7. Academy Library

You can create categories and subcategories of content and set different access (read / write) rules for them based on roles and jobs. Imagine them like folders and subfolders. When users enter the library they will be able to see and store content based on their access rules. Your library has also a non editable category called Shared Content. This is the category where users can send content if they want to share it with other users of the Academy. You can set separately the rules about who will have read and write access for this category.

Note: The library is available only if you have an upgraded subscription plan.

Library.jpg

8. Who can invite members

You can give your customers access to your Academy. However, they will only have access to certain courses and content based on your privacy rules.

invite_members.jpg

 

9. Integration with 3rd party networks

If an Academy administrator has completed the Yammer integration, users in the Academy will have the ability to enable automatic sharing of their activities on Yammer, and also control which specific ones will be posted.

The first step is to connect* your Schoox account with your Yammer account by clicking on the corresponding button which will temporarily redirect you to Yammer. After successfully completing this step you will be returned to the same settings page and your Yammer network will be available in the second step for linking it with your Online Academy. The end result will look like this:

yammer.jpg

Take special notice of the last option (enabled by default) which essentially controls whether or not user activities will automatically be posted on the Yammer network's “All Company” group (which essentially serves as a public wall). Each Academy user will have the option to enable the automatic sharing of his/her activities and control which of the available ones will be posted on Yammer.

*Note: this does not mean that the two accounts will be merged (e.g. you won't be able to login to Schoox using Yammer – there is a separate procedure for that)

10. Integration with Google Analytics

Connect your Academy with your Google Analytics account.

google_analytics.jpg

11. Integration with Citrix- GoToTraining

Connect your Academy with your GoToTraining account and create live sessions

citrix.jpg

12. Member Settings

You can edit the settings related to your Academy's members, such as About info, Knowledge profile, Certificates and other. 

members_setting.jpg

13. Mobile Access 

You can choose here if your employees will be able to access their training via a mobile device, only if they are connected to a wi-fi connection.

mobile_access.jpg

14. Reporting

You can control here if the additional time that the users spent on courses after their first completion will count anyway or just if the users are obliged to retake the course.

reporting.jpg

Related articles : How To Count Additional Time Spent On A Course After First Completion 

 

 

  15. Add Custom Attributes for your Employees

You can add up to 10 fields of your preference as attributes for your employees.

These fields can be viewed and edited in the Manage Members dashboard, by selecting "Edit User".

add_custom_attributes.jpg

 

 

 

 

Was this article helpful?
0 out of 0 found this helpful
Powered by Zendesk