The Home Page is the central page of your Academy. Here you may find courses and curricula that have been recently published, new content that has been shared, new groups that have been created, and many more. You may also find new announcements and recent activities of members.
The structure of the Home Page is configured by your Academy Admin. An Academy Admin has the option to add, remove and reorder the gadgets of your Academy's Homepage.
Now let's check the variety of gadgets you may be able to see on your Academy's Home Page.
If a search bar is available on your Homepage, you have the option to search for a Course, Curriculum, Event, or Content material, directly from your Homepage! So, if you search for a specific term having the "All" option selected you will be able to see the first five results of each category (Courses, Curricula, Content, Events) in sections:
The gadgets you may be able to see are defined from your role within the Academy. The gadgets are divided into two different categories:
- Gadgets for users with Admin and Management Permissions
- Gadgets available for all users
Let's check them in more detail!
Gadgets available for all users
- Announcements: You will be able to see the announcements that an Admin/Manager has sent.
- Promoted Courses: Up to 3 or 6 courses (that have been marked as promoted) can be shown on your home page.
- You can select if you want the Promoted Courses gadget to be shown in a list or a slider view. If you select the slider view, you can define if you want the slider to play automatically, and after how many changes a new course will be shown. If the Grid option is selected the end-user will be able to see up to 3 courses within the Promoted Courses gadget.
If the Slider option is selected the end-user will be able to see up to 6 courses
- For a course to populate as a promoted course at a user’s home page, the user should not be already enrolled in the course.
- Private courses even if selected as promoted do not populate at the promoted courses gadget. Courses need to be public.
- Decentralized categories courses will not be displayed. Moreover, Course category visibility rules outweigh promoted courses setup. For example, a course set as promoted course, part of a category not visible to all employees, won't populate at the promoted courses gadget for an employee.
- The promoted courses will not be displayed on this page if you are the course instructor.
- Suggested Courses: Up to 4 suggested courses can be shown on your home page.
- Courses are suggested by default only based on permissions that have been set up (i.e. what roles have permission to access which course categories). This means that by default users are suggested the latest courses that have been published and are open for them to take.
- Through the academy settings, an Admin can also choose if they want the system to suggest courses to end-users based on more criteria like their role or skills.
- Latest Content: Displaying the 4 last uploaded items.
- Suggested Groups: You can see which are the groups you have the option to join.
- Calendar: A calendar displaying various activities such as Events, Due Dates, or Expiration dates.
- As an Admin, once you have enabled this gadget, an extra menu will appear where you have the option to choose the color that you want to have for each one of the events, expiration dates, etc. that will be presented on the calendar of your academy. In the same menu, you also have the option to select which of these entities will be visible on your Academy's calendar. Last but not least, you have the option to determine which should be the default first calendar day!
- You can sync this calendar to an external one: How to sync Schoox Calendar with your external calendars (Google, Apple, Outlook, etc)
- Polls: Polls available to you to answer.
- As an Admin, you can define if users should be able to see the first available poll for them to take or if there is a specific poll that they should see. Please note that in case you select a specific poll, it will be displayed to all users that have permission to answer. If a user doesn't have permission to access the selected poll, the first available poll will be displayed.
- Quick Training Dashboard: You can track their progress and see details about your training so far (e.g. Total hours spent, completion rate, etc.). You can also check their Overdue courses (the number reflects how many courses are not completed although the due date has passed).
- Recently Awarded certificates
- Curricula In Progress:
Up to 3 curricula can be shown on your home page, sorted based on the following rules (which can be defined by an Admin):
- Last Progress
- Time enrolled
- Time created
- Course In Progress:
Up to 3 courses can be shown on your home page, sorted based on the following rules (which can be defined by an Admin):
- Last Progress
- Time enrolled
- New Messages
- New Newsfeed Posts
- Most Popular Content: Displaying the 3 most viewed items in the academy.
- Favorite Content: Displaying to each user the item(s) that he/she has marked as favorite(s).
- Recently Viewed Content: Displaying to each user the last 3 items that he/she accessed.
- High Priority Announcements: High priority announcements are shown on the homepage of your academy in the High Priority Announcements section of the page.
- Promoted Content: Up to 5 promoted content items (that have been marked as promoted) can be shown on your home page.
- Library category visibility rules outweigh promoted content items setup. For example, an item set as a promoted item, part of a category not visible to all employees, won't populate at the promoted content block for an employee.
- Promoted Curricula: Up to 1 curriculum (that have been marked as promoted) can be shown on your home page.
- For a curriculum to populate as a promoted curriculum at a user’s home page, the user should not be already enrolled in the curriculum.
- Private curricula even if selected as promoted do not populate at the promoted curricula gadget. Curricula need to be public.
- Curriculum category visibility rules outweigh promoted curricula setup. For example, a curriculum set as a promoted curriculum, part of a category not visible to all employees, won't populate at the promoted curricula gadget for an employee.
- The promoted curricula will not be displayed on this page if you are the curriculum instructor.
- Onboarding: Each user will be able to have a summary of his/her Onboarding profiles' statistics.
- Games: Each user will be able to see their active games, what level they are on, which are the game levels they have unlocked and how many points they need to reach the next level. The game that the user has his best performance will show up as preselected.
- Leaderboard: Each user will be able to see their current ranking per visible Leaderboard and how many points they need to rise in the rankings. The leaderboard that the user has his best performance will show up as preselected.
- My Groups: This gadget displays up to 3 groups that you recently joined so that you can have quick and easy access to the group pages.
- Overdue Courses: This gadget displays up to 3 of your courses that are most recently overdue so that you can quickly see the progress status and access the courses.
- Trainee’s Pending On The Job Training: By enabling the Trainee's Pending On the Job Training gadget, Trainees will be able to see the 3 most recent OJT tasks that need their sign-off.
Additional Gadgets available for Admins and Managers
Additionally, you have three extra gadgets available for Admins and users with Managerial jobs in order to allow them to track the progress of the employees under their org structure, at a glance.
- My Team's Quick Dashboard: By enabling the My Team's Quick Dashboard, Admins and users with Managerial jobs will be able to have a quick view of their employees, the Total hours they have spent, the average Completion rate, and the Compliance Rate.
- Trainer's pending On the Job Training gadget: By enabling the Trainer's pending On the Job Training gadget, Trainers will be able to see the 3 OJT tasks that were most recently completed by their trainees and that need trainer's sign off.
Please note that users need to have the "Reporting" & “Assess On the Job Training” permissions enabled in order to see the “Trainer’s Pending On the Job Training” gadget.
- Curriculum Status per Employee: By enabling the Curriculum Status per Employee, Admins and Managers will be able to see a quick review of the user progress in up to 6 curricula. For the data to populate the Admin/Manager should select up to 6 curricula from the relevant dropdown and one Unit. Once they do so, a table will appear, displaying the progress of each user, in each course of the selected curricula, in 4 states (Completed/Not Started/In Progress/Not Enrolled).
Please note that you can export this data in a .csv file if you want to!
How to configure the Home Page as an Admin
You, as an Admin can configure the home page differently and independently for every category of users. The home page can consist of one or more gadgets that you can add and decide about the order they appear. Most gadgets come in two sizes which provides you more flexibility on how you can design the home page experience.
In order to customize your Home Page, select the Home tab from your upper navigation menu, click on the arrow next to your name and click on the Edit Homepage option.
You can now decide which of the available gadgets should be displayed on the homepage for:
- Admins, training managers, and members with management jobs
- All members without management jobs
Tip! you can also create a different version of your Homepage for each job and location! Just click on the "Create configuration" blue button at the top of your page! You can create up to 50 different instances for the homepage of your academy. You can configure custom homepages with different gadgets for various audiences depending on org criteria and other customizable attributes. As a result, academy users will see a unique homepage with specific gadgets relevant to their jobs and/or above units, and it would be automatically updated in the case of a role change.
Please note: You can change the sequence of gadgets based on your needs and set the default order for all academy members. However, regular users will be able to reorder the gadgets for their own homepage. If you don't want them to do so, just click on the Lock the homepage order for the users checkbox. In this way, you can maintain a consistent user experience for all employees.
First of all, select if you want to add a search bar to your Homepage by changing the Enabled/Disabled dropdown.
How to add Gadgets
It's time to add gadgets! You have the option to add as many gadgets as you need! To do so, just click on the Add gadget button at the bottom of your screen.
Select one of the available gadgets and click Add.
Configure the Gadgets
For each one of the gadgets, you have 3 different options/settings available:
- You can change the sequence of the gadgets with a simple drag & drop
- Decide whether you want the gadget to be visible on the mobile app or not.
- Resize the gadget.
Once you have finished, click on the Save button at the bottom of the page and you're done!
In case you need to reset the order of the gadgets, just click on the Reset Homepage Order option on your Home page.