Members Academy Settings

As an Admin, you can adjust the following Members Academy settings:

Auto Deactivation of Users

This setting allows you to deactivate automatically users after a certain number days of inactivity.


Custom Attributes

You can add up to 20 fields of your preference as attributes for your employees, events, courses, curricula, and units. The Hiring Date and Birthdate fields are two default fields that you can use but cannot be edited.
Read more on Custom Attributes: Can I add custom attributes to my academy members?


Member Settings

A) Available UI Languages

You have the option to restrict the UI languages that users will have the option to select from their upper navigation menu.

B) Do you want to turn on the password recovery questions?

You can enable the Password recovery questions for your academy. You can read more on how to enable Password Recovery Questions here: How To Enable Password Recovery Questions For My Academy?

C) Academy Introduction Video 

You can select if you want to show an Introduction video to your academy admins and/ or members. You also have the option to add a custom video! To do so, check the instructions below: How to set a video as an intro video for my academy?


D) Session expires after user is inactive for

You can adjust the session expiration period. This value determines how long after inactivity in Schoox a user’s session will expire and they will be asked to log in again. You can adjust this with a different expiration period both for Web and Mobile.

E) Allow members to have a preferred name

By enabling this you can allow your users to have their preferred name displayed instead of their legal name. You can select which name should be:

  • displayed on the Academy and if the user can override this selection
  • displayed on their certificates
  • included in the Report Builder


Please note that the "Users can edit their personal profile information" setting should be enabled first if you want the users to be able to override the settings and choose their display name.

Read more: Additional Modules Academy Settings


F) Default View

By enabling this setting you can change the default view for the Library, Groups pages, and all Training pages, such as courses, curricula, and event pages.


Please follow the screenshots below to see some examples relating to the list view and the grid view.

This is an example of a list view on the courses page:


And here is an example of a grid view on the courses page:



Mobile access

You can choose here if your employees will be able to access their training via a mobile device, only if they are connected to a wi-fi connection. If you decide to enable the cellular connection, you will be able to further limit access to courses to the following user categories:


Organizational Structure

Members can be Associated with multiple Units/ Above Units

This setting allows you to select if you will be able to associate users with multiple (above) units. If multiple (above) units association isn't selected, then you'll only be able to move users from one (above) unit to another.

Should Parent-Child Optional Permissions be inherited? 

This setting gives you the option to prevent the above unit managers from adopting the same permissions as the above units below them in the organizational structure. For example, if the Head of US doesn't have the reporting permission enabled, but the Head of New York does, with this setting you can either allow the Head of US to adopt the same permissions as the Head of New York or prevent them from getting them. This will define if the Head of US can access reporting data for the employees in New York or not.


Schoox Open Community

Schoox’s Open Community is a place where users can take courses from Schoox’s course marketplace on their own, build their personal portfolio of qualifications as well as connect and collaborate with other members. It’s a separate place that can be accessed through their same account.


If you enable this setting, members will have to agree on Schoox’s Terms of Use prior to accessing Schoox’s Open Community. If this setting is turned to no, users will not have access to the My Schoox tab (Schoox “X” icon), from the upper navigation menu.

Toolbar Configuration

You can control which tools will appear at your Academy's Toolbar when you hover over "Tools". These tools will be visible to all the members of your Academy that have the relevant permissions. Please notice that you can select up to six tools.


Who can invite members

Here you can decide who will be able to invite members/customers/external members to join your Academy. 


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