You can control who has access to the courses in a category by adding specific permissions in your category. These permissions can be set per course category, based on jobs and your academy’s organizational structure. Simply put, you are able to create rules per user’s job in each category.
First, hover over Training in the upper navigation bar and then select the Courses tab from the sub-menu to go to your Course Catalog. Then, select a course category and click on the “cog” icon in front of the category's title. A set of functions will appear allowing you to
1. Edit Permissions
2. Edit (Rename) the Category
3. Add a subcategory
4. Delete the category
Select Edit Permissions for Category to add or modify permissions for the category. Admins and Training Managers have access to all categories with no specific permissions required.
Give the permissions you want to Content Managers or All Employees by clicking on the relevant checkbox.
You can also choose specific jobs and give permissions to specific units and above units. To do so, click on the Add Job/ Unit Criteria option and select the desired job(s), above unit(s) and unit(s).
1. Click on "view selected" to easily filter only the selected values.
2. If you click on the "All" option one time, you will select all current and future items. By clicking twice on the "All" option, you will select all the current options allowing you to deselect some of the selected options if needed.
Finally, save to update the category!
Write Permissions in Training Categories
Admins are also able to give managers (Head of, Unit Manager, Editable Job) the ability to categorize their training objects (courses, curricula, events, OJT) in specific training categories.
There are several options when granting permissions that allow this - Create Course, Create Curriculum, Create Event, and Create Standalone On the Job Training. Select the appropriate checkboxes for each permission set.
In your academy's training categories, select the gear icon in the appropriate category, and select Edit Permissions for Category.
Then specify who has write permissions in that category by selecting the appropriate write checkboxes.
Important Tips to Remember:
- A category now presents the courses of all its subcategories.
- The subcategory will inherit the permissions you have set for the main category only if the permissions were set to the main category prior to the creation of the subcategory.
- If you delete a category, all courses included will be listed in the "Without Category" section under Categories.
- If you delete a subcategory, all courses included will be listed in the parent category.