If you have permission to manage academy members, then the Past Employees tab under the Manage Members page allows you to manage and overview your Past Academy Members.
To find the Past Employees tab, you will need to go to the Manage Members page. Select Admin/Manage/Reporting in the upper navigation bar. On the left select Members, then Manage Members.
On this page, you can search for a specific Academy Member using the search bar, or use the organizational filters to get a group of users matching the same organizational criteria.
Moreover, you can add a specific date range to search for users who were deactivated within those days.
Basic Options
- By clicking the Info icon next to each Member, you can review the organizational structure this user is under.
- Under each user's name, there are two options: the View Profile and View Reporting.
- Clicking View Profile will lead you to the specific user's profile.
- Clicking View Reporting will lead you to the Employees Dashboard of this specific user.
Viewing a Past Member's Profile and Certificates
Opening a past member's profile — including their e-portfolio and certificates — only requires the Manage Members permission, whether that permission comes from a custom role or from a Job. The Deactivate a user permission is not required to view a past member's profile.
If Manage Members access comes from a Job, this is limited to the units (or above units) that Job manages — a past member outside those units isn't reachable this way.
Whether certificates actually appear on a past member's profile still depends on that member's own privacy setting for Certifications. If it isn't set to visible to everyone, their certificates won't be visible here.
Reactivating a User
- The date that each user was deactivated, appears on the right for every user.
- Clicking the Reactivate button, will reactivate the user and make them again an active member of your Academy.
The Past Employees Dashboard can be accessed by navigating to: Admin > Reporting > Past Employees Dashboard.
Notes:
- Past Employees Dashboard is available only to Admins and Training Managers.
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You can verify whether a reactivated user was re-assigned training through the reactivation process by reviewing the Reassign Courses Report and the Reassign Learning Paths Report.
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When a deactivated member is reactivated, the reassignment rule logic is determined based on the combination of the following fields in use:
Read more: What options are there available on the Manage Members page
How do I remove employees and external members from my Academy?