Users with Admin rights, Training Managers or Managers with the Assign Training permission enabled, can unassign multiple Curricula from multiple users.
There are two different ways to complete this kind of unassignment:
- Unssignment Template
- Unassign Multiple Curricula option
Let's check both of the options in more detail!
1. Unassignment Template
The Unassignment Template is an option available to the Admins and the Training Managers of an Academy (if the Admin has allowed them to assign training). To learn how to leverage the Unassignment Template, read more: How can I unassign training from the Unassign Training page?
2. Unassign Multiple Curricula Option
The Unassign Multiple Curricula option can be found under the Unassign Multiple Curricula page. To find the Unassign Multiple Curricula page, head to the Administration Panel, click on Online Training, and then select Unassign Multiple Curricula. From this page, you can select to Unassign multiple different Curricula from multiple users.
Now let's check the assignment process in more detail!
Individual/Advanced Unassignment
First, you have to select which users you want to unassign from this training. You have two different unassignment options: Individual or Advanced.
Individual unassignment
You can find individuals easier using the search field and drop-down filter menus. In order to select an individual, simply click the Plus symbol next to his/her name in the left-hand column. The user will then appear in the right-hand Selected column. To remove an individual from the list, click the Minus symbol.
Once you have selected the users that you want to unassign click the Next button to select the Curricula you want to Unassign them from.
Advanced Unassignment
You can select to unassign users based on their job and location. Under Advanced selection, select the specific job to which this process should be applied. Then, select both the desired Above Units and Units in their respective columns, filtering using the drop-down menus, if needed.
You can also filter the users further based on custom fields that you have set up for your Academy by clicking the "Choose Additional Fields" dropdown.
Last but not least, you can also select to combine two different groups of users to match your needs. You can read more on how to combine two assignment groups here: How to combine (un)assignment rules?
After you have applied all the needed filters and selections, the number of individuals affected will appear below.
Once you have selected the users that you want to unassign click the Next button to select the Curricula you want to Unassign them from.
Selecting the Curricula
After having selected the users, once you click Next you will be redirected to the next page, where you have to select the Curricula you want to unassign from these users.
You can filter the Curricula by Category, or search for a specific Curriculum by using the search bar. Once you find a Curriculum you want to unassign, select it by checking the checkbox next to its name.
A number will appear above displaying the number of Curricula you have selected. Click Open List to review the list of Curricula that you are about to unassign from the users in question.
Don't forget to click Unassign Now when finished!
Please note that (Assistant) Unit Managers and (Assistant) Head Ofs will be able to unassign Curricula only from users that either belong to their (Above) Unit or their underneath (Above) Units. Moreover, they will be able to select only the Curricula that they have permission to access, based on the relevant category permissions.
To learn more on the unassignment process you can read here: How can I unassign training from the Unassign Training page?