Your organization may require specific fields included in your members' profiles. Your HRIS, for example, may have additional fields you want to mirror in your academy, or or you may simply want additional fields for organizational purposes.
To add custom attributes, select the Admin tab from the top navigation bar. Then on the left, select Your Academy, and finally Academy Settings. Scroll down the list of settings and you will find Custom Attributes. Click on it to expand the section to add new fields.
You can add up to 30 fields of your preference as attributes for your employees, events, courses, curricula, and units. The Hiring Date and Birthdate fields are two default fields that you can use but cannot be edited.
Select Add Field to add a new attribute.
Give the field/attribute a name and select a field type from the drop-down menu.
For all your custom attributes, including the Hiring Date and Birthdate default fields, you have options:
Show on Edit User checkbox: If checked, this field will be available under Edit user on the Manage Members page.
- Show on info checkbox: If checked, this field will be available under Info on the Manage Members page.
Admins/Managers can edit this field checkbox: If checked, this field will be editable for Admins and managerial jobs with the Edit a user’s custom field job permission. This option is only available if the Show on Edit User checkbox (described above) is checked. In addition, this option allows the admin to include these custom fields in the template when uploading users via the template. For more information on how to add users please visit this link.
Employees can edit this field" checkbox: You have the option to select if your employees should be able to edit their own custom attributes (users' custom fields) in their profile.
- Show on user's profile checkbox: Here you can choose not to display sensitive user data on the user's profile to all employees by hiding the custom attribute under Advanced Settings.
You can select if your employees will be able to edit their Birthdate, under Advanced Settings-> Social Collaboration->Social Activities Settings. Just toggle the "Users can edit their birthdate" option.
Please note: This functionality is implemented for anyone using Schoox API calls as these attributes are available there.
Once you have added custom attributes for your employees, Admins and Managers that have the relevant permissions enabled, will be able to filter employees' listings based on these custom fields/attributes.