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How can I restrict access to training based on location?

There are times you may want to restrict where your students can view their training.  In Schoox you can do this per course for each defined unit in your academy.  You can restrict access by IP address or physical address. Students may get into the academy, but if they try to access a lecture from anywhere other than the IP or physical address you have set up, a notification will appear explaining to them why they cannot.   

Step 1: Determine what IP addresses and/or physical addresses are allowed from each restricted unit.

Under your Administration tab, click Members, then Setup Organization, and finally Units

Then, find the unit you need restricted access for, click edit under each name, and type in the appropriate IP address and/or physical address in the appropriate fields. One or the other is needed, but not both.

The IP Address is always going to be the most reliable of these two choices, and Schoox will always check if this option is available before using the physical address.

A street address and zip code is all that is needed – Schoox will fill in the rest.
Click Save when finished.


Please read also: What checks are performed in the case of Location Restriction? 


Step 2: Tell Schoox to which students these restrictions apply.

Under your Administration tab, click Members, then Manage Members.


In the Hourly Worker column, check the boxes next to all the appropriate students - saving after each.


Step 3: Select to which specific Units and students you want to restrict access in each course.

Navigate to the Course's panel, and under Students, click Limit Access.
Here, you'll find all the Units associated with this course; the ones that should be limited based on the IP address or the physical addresses that are active in the list and you can then check the box next to each unit you’d like to have this restricted access.

Don't forget to click Save when finished!

Now, employees whose names are checked as Hourly Workers will only be able to access courses associated with the restricted units from the specified IP and/or physical address.


Tip! You, as an Admin, have the option to determine who should have access to Courses when it comes to users accessing courses via a cellular connection (mobile app).

You have also the option to disable access to all users via a cellular connection. To do so, navigate to the Advanced Settings of your Academy, and under Mobile access, turn the toggle to No.


If you decide to enable the cellular connection, you will be able to further limit down access to courses to the following user categories:cellular_yes.png

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