You are able to update training material across multiple courses directly within your Content Library.
First, make sure that the training material (lecture or supplemental material) you want to update has been added to your courses from the Content Library. To learn more about how to add training material from the Content Library read:
To update training material used in multiple courses, follow these steps:
- Navigate to Library in the upper navigation bar and locate the training material you wish to update.
Select More info associated with the desired file.
- Select Update File to upload the new version of the file.
- After updating the file, click Update Course File to apply the updated version to the lectures within the courses you choose.
Important note:
If a file is shared across multiple courses and you only use Update File without selecting Update Course File, the new version will not be reflected within the courses. The Update File option updates the item in the Library only and does not automatically apply changes to existing courses.
- After selecting Update Course File, a window will appear displaying the courses associated with this file. Check the box next to the appropriate courses, and select the Update Course button.
Note: When selecting the "Update Course File" option, a "File Version (X)" indicator will appear next to the course lecture if its associated course file is not up to date. The value X indicates how many versions the lecture file is behind the most recent version available in the Library.
The date displayed alongside the "File Version (X)" indicator reflects the moment when the lecture first became out of sync with the Library item. In other words, it marks when the lecture’s version stopped matching the current version in the Library, not when subsequent updates occurred.
- Check this box if you'd like periodic reminders sent to admins, the course creator, or both. Be sure to save when finished.
Select Admin in the upper navigation bar. Then, under Notifications on the left, Scheduled.
Under Notification about periodical content update, determine who should receive the notifications and when.
Important notes:
1) If a lecture was initially added to the Library as a resource and made available for use across multiple courses, you may occasionally find that a specific course no longer appears when selecting the Update Course File option. This behavior may occur if the file was subsequently updated directly within a course lecture using the Update option.
In such cases, the system creates a standalone version of the file within that lecture, thereby removing its association with the original Library item. This ensures that the lecture maintains its own dedicated version of the file, specific to the course context.
2) Even when the same lecture is added to multiple courses via the Library page, the system generates a unique lecture ID for each instance. As a result, lecture IDs are not shared across courses.
This also means that learner progress is tracked independently per course. If a learner completes or makes progress on a lecture within one course, that progress is not reflected in the corresponding lecture within other courses.
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