This article outlines the key differences between Standalone and Course-Connected On-the-Job Trainings (OJTs) in terms of setup, accessibility, features, and limitations, to help you determine which type best fits your training needs.
1. Setup Location
Course-Connected OJTs
These are created within a specific course. To set them up, navigate to the On-the-Job Training tab within the desired course panel.Standalone OJTs
These are created independently of any course. To create one, hover over the Training menu, select On the Job Training, and click Create New On the Job Training.
2. Access & Visibility
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Course-Connected OJTs
Learners will see the OJT only if they:Are enrolled in the associated course
Have been assigned the course
Have access to the corresponding training category
Standalone OJTs
Can only be assigned by managers directly to learners.
3. Features
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Course-Connected OJTs
Support task pools, which are reusable groups of tasks across multiple OJTs.
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Standalone OJTs
Do not support task pools. This feature is only available in course-connected OJTs.
4. Relationship to Courses
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Course-Connected OJTs
These are directly linked to a specific course and appear as part of the course content.
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Standalone OJTs
Exist independently from courses.
Can be copied into a course if needed, although task instructions will not be transferred during the copy process.
5. Additional Notes
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Completion Dates
Cannot be edited for standalone OJTs.
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Assignment Rules
Assignment by rule is not supported for standalone OJTs.
Reassignment by rule is supported.
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Completion Data
If a standalone OJT is copied into a course, it will not retain any prior completion data.
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Sign-Off Restrictions
Standalone OJTs do not support job role-based sign-off restrictions.
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Dashboard Reporting
The dashboards for standalone OJTs differ from those associated with course-connected OJTs.
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Onboarding and Learning Paths
Standalone OJTs cannot be included in onboarding flows or learning paths.
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